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The Decision Maker’s Playbook for a Low-Stress ERP Implementation
/in Blog, ERP Software /by lindsayFor many business leaders, end users, and company stakeholders, the ERP implementation process is one of the highest-stress periods you might face in an average decade. A process that takes anywhere from three months to more than a year, the process involves a lot of work, a lot of trust, and occasionally a lot of risk.
Following our last blogs on the importance of usability and functionality and the steps to finalizing your selection, we would today like to turn our attention to the home stretch—getting the job done.
The Legwork is Done: Now It’s Time to Implement
As we discussed in each of these blogs, functionality and usability need to be well balanced to allow for a flat learning curve and a future-proof solution, and it pays to be incredibly diligent not only when choosing a vendor, but a partner to get you there. Now, it’s time that all of the legwork you’ve done to pay off.
This should be an exciting time. You’re gearing up for a move to a product that is going to save users time, help them do their job more effectively, and facilitate operations for years to come. We’re not saying it’s going to be a walk in the park, but with the right advice, you can get things up and running within a reasonable time frame.
Approaching an Implementation: Setting Yourself Up for Success
As discussed in the Acumatica whitepaper titled Navigating ERP Selection and Implementation: A 5-Step Process, “An ERP implementation project doesn’t have to be traumatic or overwhelming, but it can be a lot of work. It is very important to bring the project in on time and within budget, so there’s definitely a lot at stake.”
Knowing this, it all starts with a project management framework and a set of tools to keep everyone on task, up to speed, and highly motivated. Added to this, a well-organized and managed implementation team, with adequate budget and a reasonable time frame, backed by strong senior management commitment, and a clear goal and direction will help you get where you want to go.
In turn, the following tips can take you a long way in maneuvering from hypothetical to real—and ensure your team is ready for a stress-free go-live:
The Right Partner to Help You Achieve: Get to Know CCS
When companies move from accounting software to ERP, they are making a big decision that will impact the next decade of operations. The right partner can build, configure, and deliver the solution you need now and in the future, and if you’re looking for a local partner with the skills and expertise to make your ERP journey a reality, look no further than CCS Technology.
We were founded on the principle that technology should make it easier to run your business, and have spent our time in this industry ensuring our clients realize this.
We invite you to learn more about your journey from entry level to the cloud by reading Seven Signs You Need ERP Software, 5 Benefits of ERP for Accounting and Financial Management, and How to Improve Efficiency with a New ERP Solution. Read to learn even more? Contact us for a free consultation.
Don’t Let ERP Projects Turn into a War of Attrition
/in Blog, ERP Software /by lindsayWhen you think of “classic war movies,” what comes to mind? Patton? The Great Escape? Saving Private Ryan? World War II made for a much better story than it’s predecessor. This isn’t to discount movies depicting World War I—All Quiet on the Western Front and 1917 were both incredible movies. But they don’t provide the same message as the action and intensity that went into storming the beaches or retaking Paris. Why? In a simple word—motion.
Cinema depicting World War II gave us a clearly defined good versus evil plotline, tales of heroism, a story that could be related to a parent or grandparent, and most importantly, action. World War I showed us how hellish and slow war could be.
It depicted a time between heroic cavalry charges and combined arms. A war known for trench warfare, everything about WWI was based on waiting. Every single charge was risky. But so was standing still. It was demoralizing and not at all glamorous.
So what does this have to do with an ERP deployment? A lot more than you’d think.
The Dangers of ERP Implementation Trench Warfare
ERP deployments have long been considered risky. Long and laborious, the process quite closely resembled trench warfare. People start out with high expectations and morale. Might even make it through a few phases. But then it comes to a grinding halt. A wrench in the system or a hiccup in one of the many phases resulted in deadlines moving back, costs edging up, and a little less motivation. Keep this up over the course of a few months with no end in sight and people start to get impatient.
But much like the time between WWI and WWII, technology has improved. Like the introduction of armored warfare and combined arms sped up battles, smarter deployment methodologies and the cloud have made it easier to tackle a deployment.
Rather than fighting a slow, risky, and inefficient battle that puts the morale of your employees at risk and the success of your project in jeopardy, companies like Acumatica have introduced fast yet thorough ways to get up and running with a powerful solution without the hurry up and wait mentality of the past.
Acumatica FastTrack: Into the Cloud in 90 Days or Less
Whether you’re in the distribution space or looking to get your finances in order, Acumatica has developed a new methodology built to help you get up and running without the slow “trench warfare” implementation process that traditional ERP was known for.
What Is the FastTrack Deployment Model?
By speeding up your ERP deployment timeline, you can experience faster time to productivity (and decreased time to value), higher customer satisfaction, and lower cost of entry. Recently introduced, the Acumatica FastTrack deployment allows you and other midmarket growth businesses to go-live in 90 days or less.
How Does FastTrack Work?
The Acumatica FastTrack Deployment methodology is a phased, in-the-box (ITB) approach using best practices-based templates and configuration checklists. Relying on standardized migration tools and fixed timelines, the process facilitates ERP deployment by simplifying phases.
Traditional ERP deployments begin with the Discovery phase before heading to Analyze, Build, Stabilize, with continuous Planning & Monitor phases. However, FastTrack connects the process, consisting of four well-researched phases: Initiation (Discovery and SOW); Adapt (Analyze, Design, Build, Stabilize); and Deploy (Go Live and Post Go Live). The final phase is Sustain, which involves continuous improvement and customer feedback.
Benefits of Getting on the FastTrack
Designed for midmarket growth businesses, Acumatica’s FastTrack Deployment provides a robust, scalable, and repeatable framework to deliver successful deployments.
Here are just a few benefits of the accelerated implementation program known as Acumatica FastTrack:
Get to know more about what goes into an Acumatica FastTrack deployment here.
True Security Doesn’t Mean Passing a Compliance Audit
/in Blog, Security /by lindsayKeeping company IT resources secure is a critical goal. Meeting compliance standards supports that effort, but achieving compliance isn’t the same as achieving security.
Compliance vs. Security
Compliance is about taking the steps necessary to satisfy regulatory scrutiny. Typically, a business will need to meet a compliance standard based on its industry or the nature of the data it collects. The standards provide a checklist of measures that need to be implemented in order to be in compliance.
Security, on the other hand, is about taking steps to reduce the risks faced by business IT resources. This usually requires going beyond the baseline measures needed for compliance. There are a few reasons for this:
Security Counts
You may need to check off the boxes on a compliance questionnaire, but achieving security means going beyond that minimum. Businesses need to identify the real risks they face and focus their efforts on addressing those, not deciding “job well done” because they’ve passed an audit. You need to develop policies and processes that provide real security, and implement control that match the level of risk on an application-by-application basis.
This requires keeping up with current trends in threats, making sure necessary patches are deployed, giving users meaningful testing, and integrating technology that effectively detects and blocks intruders, even when it’s not required by any compliance standard. Complete security requires addressing risks in your network, on devices, in your applications, in your data, and in your users.
Security is harder than compliance, because it relies on your own understanding evaluate risks and your own assessment of what steps you need to take to protect yourself. CCS Technology can help you develop and implement a security solution that offers true protection. Contact us to learn how to move beyond compliance and effectively protect your critical IT resources.
Additional Security Resources
Discover the Dangers of the Dark Web
Create An Information Security Culture to Protect Your Data
6 Ways to Keep Your Cloud Secure