For many business leaders, end users, and company stakeholders, the ERP implementation process is one of the highest-stress periods you might face in an average decade. A process that takes anywhere from three months to more than a year, the process involves a lot of work, a lot of trust, and occasionally a lot of risk.
Following our last blogs on the importance of usability and functionality and the steps to finalizing your selection, we would today like to turn our attention to the home stretch—getting the job done.
The Legwork is Done: Now It’s Time to Implement
As we discussed in each of these blogs, functionality and usability need to be well balanced to allow for a flat learning curve and a future-proof solution, and it pays to be incredibly diligent not only when choosing a vendor, but a partner to get you there. Now, it’s time that all of the legwork you’ve done to pay off.
This should be an exciting time. You’re gearing up for a move to a product that is going to save users time, help them do their job more effectively, and facilitate operations for years to come. We’re not saying it’s going to be a walk in the park, but with the right advice, you can get things up and running within a reasonable time frame.
Approaching an Implementation: Setting Yourself Up for Success
As discussed in the Acumatica whitepaper titled Navigating ERP Selection and Implementation: A 5-Step Process, “An ERP implementation project doesn’t have to be traumatic or overwhelming, but it can be a lot of work. It is very important to bring the project in on time and within budget, so there’s definitely a lot at stake.”
Knowing this, it all starts with a project management framework and a set of tools to keep everyone on task, up to speed, and highly motivated. Added to this, a well-organized and managed implementation team, with adequate budget and a reasonable time frame, backed by strong senior management commitment, and a clear goal and direction will help you get where you want to go.
In turn, the following tips can take you a long way in maneuvering from hypothetical to real—and ensure your team is ready for a stress-free go-live:
- Do take the time to lay out a complete and thorough plan.
- Use standard tracking tools like Microsoft Project to manage the effort.
- Have regular (weekly) project team meetings to monitor progress and address any issues.
- Keep the project and its progress highly visible to the entire enterprise.
- Get future users involved early to establish a sense of ownership in the new system.
- Don’t skimp on training – it’s the best investment you can make in future system success and benefit.
- Pay attention to change management – to build on the feeling of ownership company-wide and eliminate resistance to the new system.
The Right Partner to Help You Achieve: Get to Know CCS
When companies move from accounting software to ERP, they are making a big decision that will impact the next decade of operations. The right partner can build, configure, and deliver the solution you need now and in the future, and if you’re looking for a local partner with the skills and expertise to make your ERP journey a reality, look no further than CCS Technology.
We were founded on the principle that technology should make it easier to run your business, and have spent our time in this industry ensuring our clients realize this.
We invite you to learn more about your journey from entry level to the cloud by reading Seven Signs You Need ERP Software, 5 Benefits of ERP for Accounting and Financial Management, and How to Improve Efficiency with a New ERP Solution. Read to learn even more? Contact us for a free consultation.