Employees working from home can be casual about their dress, but they shouldn’t be casual about their computing practices. Whether they’re working on their phones, tablets, laptops, or desktop PCs, employees need to take steps to make sure the business they do at home doesn’t endanger their business.
Employers can help employees work safely when they’re working remotely by teaching them to follow these 8 practices:
1. Safe networks
Only secure WiFi connections should be used. When working from home, a home firewall should be turned on to block unapproved connections. When working away from home, employees should avoid free public WiFi and always double-check the name of the correct network. A virtual private network (VPN) is always a good idea.
2. Safe devices
Employees shouldn’t use obsolete hardware and should be sure they’re up to date with operating system security patches. They shouldn’t root or jailbreak mobile devices, as that can disable built-in protections. Antivirus software should be kept up to date, and devices should be paired only with known Bluetooth devices. Every device should be protected by a strong password. In addition to data security, physical security matters too. Employees should use a surge protector to prevent damage to their computer and loss of data.
3. Safe accounts
Employees’ devices at home might be shared with other users. Everyone should have a separate account. Keep passwords private and don’t write them down where snooping children might find them.
4. Safe applications
Because home devices are also used for personal matters and entertainment, you may not be able to limit them to business applications obtained via your company; however, employees shouldn’t download applications from unofficial sites on any machines used for business.
5. Safe data
Any business-related data stored locally should be encrypted. There should be regular backups to an official company data server or cloud location.
6. Safe computing
All the usual safe computing practices apply when working at home. Employees shouldn’t email sensitive information or use unapproved cloud services. Only business email should be used for business matters, and unexpected documents and suspicious links should be left alone.
7. Safe communicating
SMS messages can include phishing links, and employees should be cautious when clicking links, especially in unexpected messages. If employees use a videoconferencing service to keep in touch with friends and family, they should ensure that no company documents are visible.
8. Safe browsing
Employees shouldn’t go to unknown websites, and should avoid clicking on ads or popups unless they know they’re from a trusted source.
Working from home is becoming a key practice to keep businesses functioning during challenging times. By following these safe practices, risks to company data can be minimized. Contact CCS Technology Group for help training employees and ensuring your cybersecurity practices keep your business safe wherever your employees are working.
On-Demand Webinar: Learn More About Managing Remote Employees
For more information, check out our on-demand webinar: 5 Biggest Challenges Working Through COVID-19. We discuss:
- Safety and Security Working Remote: Hackers are having a heyday right now taking advantage of an already difficult situation. Here’s how you can cope.
- Bandwidth Challenges: How many things can you expect your network to do?
- Productivity While Working Remote: We gathered tips and tricks from experienced remote workers that help you settle in to work mode without the commute.
- Connecting with your team: You can’t gather around the water cooler anymore, but personal connection is still critical.
- Woes of Video Conferencing: Everyone is trying to adapt to video calls. They can be immensely frustrating or your greatest gift to project management. It’s all in how you use them.
Also, please consider joining us for our upcoming webinar (May 13) where we will discuss a tool to help you manage your remote workforce. Click here to learn more or register.