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What’s New in Acumatica 2019 R1
/in Blog, ERP Software /by lindsayAcumatica was built as a true cloud solution from the ground up. It is designed to meet the needs of its customers — making it easier for end users to do their jobs. But those at Acumatica know there’s no room for complacency and continual improvements are needed to stay in tune with growing needs and technological developments.
The latest update includes compliance necessities, interface improvements, or better integrations. Customer requests drive Acumatica’s twice-yearly improvements. The most recent: R1 2019 features big changes to make the product better.
The 2019 R1 Release launched after acclaim for its Beta version — read the press release to learn more!
New Features
With continued focus on its award-winning platform, usability, and customer satisfaction for the broad midmarket, Acumatica — the world’s fastest-growing ERP company — launched the first of its two annual updates.
The system’s applications continue to expand in functionality, work seamlessly together across modules, and increase overall ease of performance, as a result of Acumatica’s xRP platform. Customer experiences are at the forefront of Acumatica’s strategy, as in every release the company improves the underlying system to evolve usability and improve efficiency.
Let’s look at what enhancements were made to leading focuses:
Financial Management
The core financial management application saw some of the largest enhancements, including a thorough list of improvements:
Predefined List of Currencies: A predefined list of all currencies (included in the ISO 4217 standard) is now provided within the system.
Different Start Periods for Companies in the Same Tenant: Companies that work in Financial Management, with multiple legal entities are now able to have different fiscal year-end dates. Organizations are able to accelerate implementation, while simplifying maintenance for businesses that share vendors/stock items/employees. They will also be able to run consolidation operational reports, and facilitate the preparation of consolidated financial statements.
Order Management and Inventory
System-wide inventory tracking can help manage distribution processes without losing track of costs. Acumatica’s newest release improves inventory tracking software; here are the latest features:
Automated Warehouse Operations (WMS): WMS provides users with the power to complete warehouse operations with inventory items, such as picking, packaging, PO receiving, putting away, transferring, and physical counting by using barcode scanners. Mobile devices are also able to be utilized.
Ship-to info
The Sales Order invoice includes multiple shipments or orders with different addresses.
Project Accounting
Acumatica’s R1 release makes it easier for businesses to maximize project profitability and visibility, including those who are focused on project accounting.
Multi-Currency Project Accounting: It’s now possible to enter project transactions in different currency. Both project managers and accountants have the ability to calculate project profitability in both the project currency and the base currency, and to present customer costs in the customer’s currency.
Project Budget Forecast by Period: Users forecast original and revised budget amounts and quantities for existing project budget lines — the financial periods are noted on the master calendar. With project budgeting by period, users can forecast original and revised budget amounts and quantities. Each project can have multiple budget revisions.
Company-Specific Financial Periods in Project Accounting: This functionality provides the opportunity for companies to use project accounting within the same tenant with different fiscal year-end dates.
Field Service Management
A wide variety of features are necessary to support customers in the Field Service companies. Here are some techniques that can work:
Ready to Make the Move?
CCS Technology brings the freedom to work hard and play hard. Delivering IT support that is responsive, effective, and convenient enables a company to realize a true work/life balance. Through key partnerships and with a committed staff, we’re here to ensure our customers succeed. Contact us to get started!
Get the Basics Right With Better Patch Management
/in Blog, Business Continuity /by lindsaySuccess in any organization begins with mastering the fundamentals. In information technology, one of the most fundamental practices is patch management. Software and firmware need periodic updates to address security vulnerabilities and other issues.
Whether they’re released on a schedule or released urgently in response to a critical vulnerability, protecting systems, data, users, and customers requires applying patches in a timely manner to all affected systems. Far too many businesses fail at this basic process.
Patch Installation Isn’t As Simple As It Sounds
Although it sounds like it should be straightforward—receive patch, apply patch—the reality is that patching is complex. There are several reasons for this:
There’s a wide variety of systems to be patched. Patches come from everywhere. Today’s organizations have multiple operating systems, multiple hypervisors, and multiple versions of the software products they own. Keeping track of all of those systems and their patch levels is difficult. In addition, companies now have to think about how to manage patches on the mobile systems their employees use.
Patches need to be tested. No matter how important the vendor says the patch is, companies can’t simply apply it to their systems. All patches need to be tested to make sure they don’t unintentionally break a critical application. Plus, even tested patches can fail when they’re installed on production servers, and businesses need to document how they’ll back out and recover if something goes wrong.
Applying patches takes time. First, unless the process is automated, applying patches to all systems can take a lot of an operations team’s workday. Maybe more important, applying patches generally causes system downtime. That impacts business operations, and with today’s 24×7 business hours, it can be hard to find an appropriate time to perform the installation.
Not all patches are equally important. If it’s difficult to get all patches installed, the situation might not be so bad if businesses were able to get the critical patches installed. But it’s hard for companies to keep track of vulnerabilities and effectively evaluate and prioritize the importance of the many patches they receive.
Get On Top of Patches With Managed Services
One of the best ways to get on top of patches is to use IT managed services. A managed services provider is experienced at overseeing the routine maintenance of all your technology resources, including tracking and applying patches. Through their broad experience with technology, managed services providers are able to evaluate patch priority and ensure the critical items are handled rapidly. They can implement technology to make the patching process easier, using tools to scan systems to identify vulnerabilities and automation to ensure the issues are addressed.
How are you keeping up with patches? Contact CCS Technology Group if you’ve fallen behind and would like to implement a process to catch you up and keep you current with critical systems patches.
Choose the Right Approach for Moving Applications to the Cloud
/in Blog, Cloud /by lindsayIf the cloud were throwing a party, it would send out two kinds of invitations: come as you are, or dress for the occasion.
Come As You Are: Lift & Shift
“Come as you are” means moving your existing applications in their current form to the cloud. You need to make sure your cloud environment parallels your existing production environment, but there’s no work (or time or money) spent to rearchitect the applications to work in the cloud.
This has the advantage of being relatively fast and low cost, but means whatever problems your applications have on site will be replicated in the cloud. It also means you may not be able to take advantage of new features and services the cloud offers, including the ability to scale automatically when demand increases.
When this approach is appropriate:
Lift and shift can be appropriate if you have to move out of your current premises quickly or if you don’t have the staff or budget to work on redesigning applications for the cloud. You may also want to keep the same architecture for external facing applications where any changes might impact customers. This is also the right approach to take if your move to the cloud is meant for disaster recovery; in that scenario, it’s necessary for your cloud environment to mirror your data center as closely as possible.
Dress for the Occasion: Go Cloud Native
Dress up your workloads when they move to the cloud by going cloud native. This requires taking time to deeply analyze your applications and their usage demands and redesigning them to best take advantage of cloud features.
Taking this approach necessarily takes longer than simply migrating “as is” to the cloud. However, the long-term advantages of the redesign can include eliminating single points of failure, increasing code reuse through a service-oriented architecture, and gaining the ability to scale the application up or down to match demand. This can result in easier management and lower cost long term.
There are some potential disadvantages of the cloud native approach, as well. Because features and APIs are unique to each cloud provider, the cloud native approach necessarily increases the risk of vendor lock-in. You may also need to change your application every time the vendor changes their API, and you’re also subject to pricing changes.
When this approach is appropriate:
If your analysis indicates you will get real advantage in terms of scalability and easier management, and you’re committed to the cloud provider for the long term, go ahead and refactor the entire application. In many cases, it may be preferable to make smaller changes, such as swapping out your database for a cloud-native database while keeping the rest of your application architecture unchanged.
Do you have the right clothes to wear to the cloud party? CCS Technology Group provides complete cloud services to ensure your applications migrate safely to the cloud and you obtain all the benefits you expect from using cloud. Contact us to learn more about how to decide which approach to take in migrating to the cloud.