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The 7 Irresistible Qualities of Cloud ERP
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Qualities to Look for in a Cloud ERP
/in Blog, ERP Software /by lindsayBusinesses in every industry and sector are looking for ways to improve efficiency and internal processes to boost growth and, ultimately, profits. Manufacturing and distribution are a couple of areas that are greatly realizing the benefits of a modern ERP solution.
A cloud-based system offers organizations state-of-the-art technology, which is revolutionizing the way professionals work. There are clear advantages that a cloud-based ERP can offer a business.
Top 7 Reasons to Adopt a Cloud-based ERP Solution
1. Budget Savings
Business leaders are often hesitant to move forward with an upgrade or first-time installation, as they worry about cost. There’s good news: moving to the cloud can actually save an organization money. In fact, according to Acumatica, a leading ERP provider, 82% of companies have cost savings when they move to the cloud.
While on-premise ERPs generally require a hefty startup cost, cloud-based systems should prove easier on the purse strings. Decision makers should plan to do some investigative work and steer clear of vendors that charge per user, as those fees can add up and the plan would prove more difficult to adjust as needs evolve. Acumatica, for instance, offers an unlimited number of users and is scalable, adjusting to what suits the customer without added cost.
2. Easy Implementation
Implementing a new system can be daunting, but moving to the cloud makes the process much easier. No longer are companies concerned with finagling servers, installing software, and hoping that the system works well with the supporting network.
A cloud-based system is housed off-premise and can be managed without straining internal employees. The IT department can then focus on much more important matters that can generate increased business and profits. Implementing a streamlined ERP solution that lives in the cloud will make employees’ lives easier, not create issues and more work.
3. Reliability
Business leaders are typically concerned with ensuring that any steps forward will not cause delays or slow down functionality. They can rest assured that cloud technology has been a steady piece of business management for a couple of decades; and it is now proving to be even more reliable than out-of-date legacy systems.
The key is to partner with a solid vendor that has proven results — ideally in the same industry that the company works in. Designate a team from the IT department, as well as those from other departments throughout the organization, to lead the project. They should read testimonials, interview other clients of top finalists, and, if possible, visit their offices to see the system at work.
4. Performance
It’s a common myth that working in the cloud brings with it slower results. Speed is not an issue with a modern ERP — today, cloud-based systems can compete or even beat out on-premise systems.
Improved connection speeds and other advancements in technology have paved a new way forward in the cloud computing ecosystem. While business leaders may express concerns around drops in efficiency and response, they can rest assured that today’s ERP systems are truly industry-best.
5. Easy Maintenance
On-premise ERPs are frustrating to the internal team, as they require server and local maintenance. When a business hosts its ERP solution, it is fully responsible for maintaining its upkeep, which can be extremely time consuming.
There’s also obvious risk of in-house management — if it goes offline there can be dramatic, and even devastating impact, to the operational side of the business. A cloud-based system mitigates the risk that comes with on-premise systems. The business will not be taxed with hiring additional staff to maintain a new server and see it through its ups and downs. Instead, the provider will handle all problems; an employee simply logs in and reports what is needed.
6. Security
The provider will also be able to provide the necessary security the system and business need. While concerns do loom about security in the cloud, it is much safer than most would think.
There are also steps that can be taken in-house, such as safe record-keeping. Make sure the company that is hired includes high standards of certification, compliance, and data backup and recovery. If it is determined that the ERP vendor’s efforts to ensure security aren’t adequate, boost an internal strategy to protect the business from cyber attacks.
7. 24/7 Access, From Anywhere
One of the best benefits of a cloud-based ERP is the opportunity to access important information and data at any time and from any location, as long as WiFi or a browser and Internet connectivity exists. This type of accessibility was unheard of until the past few years.
With this type of convenience, teams can work at full capacity in the field or remotely. Dashboards make function-centric visuals available at the touch of a button, giving the workforce an obvious advantage. Likewise, this frees leadership, which can move approvals along quickly. Customers will benefit as well, as the entire team will be working in real-time, offering consistent updates.
Join the Cloud, Today!
CSS Technology has the knowhow to take businesses into the future by streamlining process management, particularly for Small to- medium-sized businesses (SMBs) that are looking for an opportunity to improve efficiency. Put the power of a cloud-based ERP to work, in a cost-effective and effortless approach.
Contact us to find out more about how state-of-the-art technology can transform and prepare for growth.
Additional ERP Resources
ERP for Distribution Companies
How to Improve Efficiency with a New ERP Solution
How to Select an ERP Solution
ERP for Distribution Companies
/in Blog, Distribution Industry, ERP Software /by lindsayDistribution companies are eyeing the future with a bold, new outlook. Modern ERP solutions are beginning to change the way these businesses operate. Cutting-edge, cloud-based software is changing the game in the way distributors operate — in what is known as one of the world’s most pervasive and complex industries.
By implementing cloud-based ERP software, companies are better able to manage supply chain and logistic activities, which includes warehouse management, inventory management, and order management (sales and purchase orders), and integrate these activities with the company’s financials and sales.
ERP software that is built for wholesale distribution leaders, can help drive business due to improved customer satisfaction, reduction in order times, and cost control across the entire supply and distribution chain.
Insurance for Supply Chains
Today’s business environment is very much a global one with bigger audiences, and further-reaching vendors hitting previously untapped markets. There is great reward for companies that are able to reach worldwide, but with that comes substantive risk.
Half of all businesses experience more than one supply chain disruption per year, and almost 55% of such events cost more than $25 million; further, one-in-five costing over $500 million, according to the International Risk Management Institute.
Needless to say, there are not many companies that could shoulder such a hit — most would end up shutting doors and closing up shop indefinitely. What should a company do? The best bet is to try to circumvent such an occurrence from the offset.
Modern ERP software can help to prevent risky disruptions, keeping manufacturers armed with powerful analytics capabilities and data-driven insights that will help them to steer clear of trouble and costly mistakes.
Cross-Channel Visibility
Breaking down silos between work teams can prove beneficial to distribution companies; however, employees will need a data management system that can do the same. Bringing departments together connects partners, countries, cultures, and also currencies. Integrating software capabilities connects financial and operational matters in cross-border commerce with key metrics that can be viewed and digested via dashboards.
Transparency isn’t only beneficial to those working for the business, but also for customers and partners, as well. Relaying information to clients through fulfillment notifications before and after delivery is a great customer satisfaction strategy. Field work and remote reporting is on the rise, and companies that make working off-site easier will reap the benefits.
Mobile access requires all workers to be able to access inventory levels and include real-time updates that can add value for the entire team. All that’s required for mobile login is a Wifi signal or a browser that allows for Internet access. With this helpful feature, employees won’t feel tethered to their desks or limited by typical 9-to-5 office access, to complete tasks in a timely manner. It may make the difference in sealing a deal, beating out less agile competition.
Automate for Efficiency
Workforces that are optimizing to modern ERP systems will likely see an evolution in their internal competencies. Software such as this is created to make working easier. This means, staff will be able to learn how to benefit their job flow, using the time it saves to focus on other efforts that increase efficiencies and also grow the business.
Distribution includes many moving parts — manufacturing and safely delivering product doesn’t have to be a cumbersome, manual process. That’s now a thing of the past!
Thanks to automatic notifications, processes move much more smoothly. An ERP system is fast at work to ensure that all is optimized and products are moving through the supply chain efficiently. A new sale or return sets matters in motion with data transmitting to the appropriate parties for follow up or sign off. Everything is documented within the system, so users and departments can be tracked or identified as need be.
Seamlessly defining data and having it readily available to be be shared across various operational areas moves a company’s performance leagues above those that are not working with an ERP solution.
Getting Started
Realizing when a company is ready for a cloud-based ERP is the first step of the journey. The award-winning Acumatica Cloud ERP offers its Acumatica Distribution Edition, which includes Advanced Inventory, Requisition Management, Purchase Order Management, Warehouse Management System, and Advanced Financials. The system integrates fully with Acumatica’s CRM, Manufacturing, Field Service, and Project Accounting software —- providing clear visibility across the complete business.
The ideal partner should understand a company’s capabilities, as well as how to improve efficiency to optimize growth. CCS Technology Group brings cloud expertise, developing, implementing, monitoring, and supporting effective cloud-based solutions.
Read testimonials and contact us to learn more about implementing a cloud-based ERP solution that will take your company into the next decade and beyond!
Calculating the ROI of Moving to the Cloud
/in Blog, Cloud, ERP Software /by lindsayStreamlining resources and investing in the valuable time a company spends around efficiency means increase in the valuable time employees have to perform substantive work. This can also lead to a reduction in paperwork that can, otherwise, be redundant at most. The implementation of ERP software can smooth processes within a business, improving the overall ROI (return on investment) of an organization.
With an automated control system that enables businesses to manage core processes around finance, human resources, services, etc., a business can contribute to the increased efficiency of the workforce by utilizing time more effectively. While the thought of implementation of an ERP system may raise brows across the finance department, it’s important to remember that such a system also can greatly benefit a company’s bottom line.
Here are a handful of the ways an ERP system can improve ROI for businesses.
Information Sharing
ERP software is built on a single platform, which can be used to monitor various databases controlled by different departments throughout the organization. Users benefit from this integration because it allows better decision making that enables business professionals to improve operations.
Conversely, when data is hosted in multiple platforms, overseeing and managing the system becomes more difficult. When approached in this way, data must be collected and then used to generate reports and data-driven analytics. While the process is much more involved, and requires more time, making an integrated system significantly much more desirable.
Efficiency
Updating and managing data for different functions across an organization can cost a lot of money. It’s an exhausting task that involves a lot of effort from staff, who can be responsible for submitting duplicate entries or various other manual mistakes that can hit a company’s profits.
An ERP system provides a platform that helps to reduce human intervention — and with this, it also helps to eliminate mistakes that can cost the company considerable amounts of money. Savings on the financial side also help to protect resources; employees who are working in better systems with safeguards to protect against error typically have a better work quality and happiness in their positions. Employees that are dedicated to learning a system and working in it are able to fine-tune processes and increase ROI. It’s understandable that ROI will increase over time, due to the performance of the ERP system.
Learn more in How to Improve Efficiency With a New ERP System.
Data and Governance
ERP software has many benefits — the most obvious is that it brings up-to-the-minute results in real time. Information is available to the entirety of the company, on premise, working virtually or in the field. Platform security provides access to reliable data, which allows both leadership and staff to make the most educated of decisions at a moment’s notice. The more agile a company, the better it will perform.
Cloud-based ERP systems offer another significant advantage: mobility. No matter where employees are located, they are each able to access information anytime and anywhere a Wi-Fi or mobile internet connection is available. With personalized dashboards, individuals or departments are able to see insights that reflect the current ecosystem of the business; views are determined by the user and also the functions they serve.
Inventory Management
With an ERP there are an array of areas that can be better managed, such as production, distribution, warehousing, and more. Keeping track of the activities in these areas, through an ERP system, can provide a company with timely information on inventory; for instance, what is in stock, on the way, or needed.
When inventory is under control, there are fewer shortages or interruptions that can cause issues with efficiency. Through insightful enhancements, the software enables businesses to plan future production well in advance.
Cost Reduction
Operating costs can be cut considerably when an ERP is in use. When implementation is given ultimate consideration it is able to perform functionality that can elevate the work a team does. Procurement and payment tools help to reduce material cost, while the software also easily handles improvement around staff allocation in efforts to reduce overtime and labor costs, and additionally knocking down incurred administration costs and other regulatory compliances.
It’s a collection of information that helps to improve ROI for a company, and implementing an ERP system will help to bring results sooner. Look forward to running a more organized business, reducing needed processes such as manual data entry, etc. — all of these points can help business leaders to reduce wasted time and money.
Getting Started
Understanding a business is ready for a cloud-based ERP is only the first part of the journey; the remainder is finding a partner that offers understanding of various capabilities, as well as how to implement efficiently. CCS Technology Group combines its cloud expertise with business continuity insight to develop, implement, monitor, and support effective cloud-based solutions.
Acumatica’s Modern CFO ERP Buyer’s Guide offers ERP insights for business leaders who are ready to take their company into the modern technological age. The easier working is, the more freedom a company will have to achieve its goals. Read testimonials and contact us to learn more about how to implement a cloud-based ERP system to improve processes and efficiencies that can jumpstart a company’s ROI.
Additional Cloud Resources
Are You Fully Committed to Using Cloud?
Choose the Right Approach for Moving Applications to the Cloud
Why SMBs Should Upgrade to the Cloud