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The 7 Irresistible Qualities of Cloud ERP
Learn why ERP tools are an critical component for many businesses.
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Hybrid Cloud Provides Increased Flexibility In How You Use Cloud Services
/in Blog, Cloud /by lindsayOne of the biggest advantages of cloud is how flexible it is. You have flexibility in how many resources you have. You have flexibility in the type of cloud you use: Infrastructure as a Service, Platform as a Service, or Software as a Service. You have flexibility in whether your cloud is public or private. You even have the flexibility to combine a public and private cloud to create a hybrid cloud that offers the benefit of both.
Public and Private Clouds
A public cloud resides on shared infrastructure maintained and managed by a cloud provider. You don’t own any of the physical resources. Instead, you have on-demand access to virtual machines (VMs), storage, and services that run your workloads. While your VMs and data are secure, other cloud customers may have VMs and storage on the same underlying physical devices.
A private cloud gives you on-demand access to computing resources on physical infrastructure that’s used only by you. Typically companies implement private clouds in their own data centers to ensure highly sensitive data remains on premises and under their control, but cloud providers may also offer isolated environments that create a virtual private cloud. When the private cloud is in your own data center, you own the physical devices, so you still have to provision and support the capacity to meet both current and future demands.
Hybrid Clouds
Hybrid clouds have both a public and private cloud that share data and applications. In many cases, applications and data preferentially run in the private cloud, with public cloud resources leveraged to meet spikes in demand. As a result, companies retain control of sensitive data while still being able to access the infinite capacity of public cloud.
In some cases, a hybrid cloud integrates a Software as a Service offering with on premises resources. That approach is relatively straightforward and generally only possible when supported by the vendor.
In other cases, hybrid cloud requires integrating your own public cloud with your own private cloud. There are several aspects that make a hybrid cloud like this challenging to implement. First, a private cloud by itself is complex. Although you can leverage cloud software to provide on demand services, you need to provide and support the hardware. In a public cloud, the devices and maintenance are provided and supported by the cloud provider.
Two other challenging aspects are related: integrating the public and private cloud and ensuring security. There needs to be a mechanism to share data and access services across the clouds, usually via APIs. If you want to automatically leverage public cloud resources in response to increased demand, complex scripting may be required to successfully instantiate resources and direct demand to them. All of these touchpoints need to be secured to ensure that data remains safe in both clouds and in transit between them.
Is a hybrid cloud the right solution for your business? Deciding that requires carefully assessing your business needs and IT strategy. CCS Technology Group offers cloud services to match you with the right cloud solution. Contact us to learn more about leveraging public cloud, private cloud, or hybrid cloud to meet your business goals.
Additional Hybrid Cloud Resources
Overcome the Challenges of Hybrid IT With Managed Services
What is hybrid cloud storage?
How ERP Software Solves Your Business’s Top Financial Management Challenges
/in Blog, ERP Software /by lindsayEven the best-run companies face financial management challenges. Help is available from ERP solutions, as exemplified by Acumatica. They include financial management software along with a full range of accounting functions like general ledger, accounts payable, and accounts receivable. Cash, currency and tax management applications enable Acumatica to support businesses on many levels. Here’s a look at some of the more pressing financial management concerns and how Acumatica Cloud ERP software can help solve them.
Financial Planning
Financial planning is a process that involves looking at a company’s current financial conditions, as well as its strategic plan, and determining how to best allocate funds to achieve objectives. No matter what industry your business is in, financial planning is a must. Some challenges businesses face in this area include decentralized decision making, disparate data sources and the timeliness of data.
To resolve these issues, Acumatica provides:
KPI Reporting
Without using the right Key Performance Indicators (KPIs), it can be hard to identify where your business is under-performing, which can lead to losses and missed opportunities. Operating cash flow, working capital and a wide range of financial reports are needed. However, reliance on standard required reports doesn’t always deliver the kind of sophisticated support managers need to make financial decisions.
Acumatica goes beyond standard formats to generate special reports based on the organizational structure of your business. Reports tailored to specific departments, divisions, subsidiaries, products, etc. provide alternative views of data to expand analytical capabilities. With data available on-screen, in reports and in, for example, Excel format, trends and changes can be more easily seen and acted upon.
Inter-Company Accounting
During their natural course of growth, many companies acquire subsidiaries, which may be managed as separate entities. But does this mean requiring separate balance sheets and general ledgers for each? Without a means to reconcile each entity’s accounting into the parent company’s general ledger, inefficiencies and errors can plague your financial management process.
Acumatica provides inter-company accounting to enable financial management in increasingly complex scenarios. Managing multiple subsidiaries is simplified with functions such as:
The cloud ERP’s real-time accounting system also helps your team avoid manual data entry into spreadsheets, saving time and allowing for more effective use of reports.
Security and Compliance
Data security and compliance are two of the greatest financial management concerns. A cyber-breach or fraud can expose sensitive data, while compliance issues can lead to hefty fines that can put your entire business at risk.
Acumatica increases security with its role-based access control. Financial data are safely stored in the cloud, and available via any device with a web browser. The ERP also addresses compliance on different levels, including the ASC 606 revenue recognition standard for businesses that enter into contracts with customers (for transferring goods or services) and the IFRS 15 standard to account for revenue generated from these activities.
These are only a few financial management challenges all businesses face, and just some features and benefits of the Acumatica cloud-based ERP. For a more thorough overview of Acumatica’s financial management capabilities and our solutions for implementing them, contact us for a demo.
Additional ERP Resources
7 Signs that You Need ERP Software
5 Benefits of ERP for Accounting and Financial Management
Calculating the ROI of Moving to Cloud ERP
Benefits of ERP Software for Distribution Business Management
/in Blog, Distribution Industry, ERP Software /by lindsayDistribution companies face many challenges in managing their inventories, supply chains and logistics activities in the wake of shifting demand, costs and other variables. Enterprise Resource Planning (ERP) software takes the place of legacy systems that don’t hold up in today’s interconnected, fast-paced market. It can capture customer, supplier and equipment data as well as provide full visibility into trends and processes. An ERP system can therefore improve distribution business management in the following ways:
Reduced Order Times
Manually processing sales orders can lead to human error and costly delays. ERP software automates sales order processing and the generation of shipping orders. It can eliminate delays while providing full control, from setting rules and credit limits to managing multiple warehouses and drop shipments. Reduced cycle time, from order placement to product delivery, can help a distribution company fulfill requests more efficiently. Ordering and invoicing are handled automatically within the system, without human intervention.
Improved Customer Satisfaction
Real-time visibility into inventory that is in-stock, in-transit and to be reordered helps improve delivery times and customer satisfaction. An ERP system can also track products returned for any reason. It can optimize quoting, acceptance, entry and fulfillment while minimizing inventory and costs. At the same time, process automation can help with customer retention as a business can provide faster service, accurate delivery and speedy resolution to any issues that arise during the order fulfillment process.
Knowing Your True Costs
An ERP system can help break down costs and profitability across a business or by warehouse, location or individual production line. All the information available is updated in real time. The power of real-time data allows for cost control across your supply and distribution chain. Whether your ERP system is priced per-user or per-function, the cost of implementation can be offset by savings enabled by optimized business processes and improved accuracy and efficiency.
Better Sales Management
Distribution ERP helps with sales management, as exemplified by features in Acumatica’s distribution ERP. It offers an integrated workflow that fully automates order processing across an entire business. Users can configure order status and rules for discounts and promotions that are automatically applied. The software provides real-time visibility into inventory, current pricing and shipment information. It also integrates with CRM systems to make delivery status, relevant tasks and activity history for an order immediately available. Additionally, distribution management software from Acumatica allows users to configure processes to match workflow or select different order processes based on the order or customer.
Better Warehouse Management
Acumatica Distribution Edition includes a Warehouse Management module designed to automate picking, packaging, transferal and physical counting. Manual tasks are eliminated, which helps increase productivity and accuracy. Items are automatically entered into the system when scanned and audible/visual warnings provide employees feedback when they scan more units than purchased or select the wrong items. A variety of functions help manage inventory, order fulfillment and improve the customer experience.
For more insights on how Acumatica can benefit your distribution business, contact us today to submit your questions or request more information, a free product tour, or demo.
Additional Distribution ERP Resources
Making the Most of KPIs in Distribution
Finding the Productivity Advantage in Distribution Management
5 Reasons Distributors Need ERP Software