Microsoft changed the game dramatically a few of years back. The introduction of its cloud-hosted productivity suite was big. Office 365 is a subscription-based service designed to replace the older license-based business model.
With an Office 365 subscription, companies buy time-limited access to a host of Microsoft’s tools. The service comes with the latest versions of Word, Excel, PowerPoint and more. Also included are premium mobile applications and online, browser-based versions.
In tech terms, Office 365 is a Software-as-a-Service (SaaS) package. SaaS is fast becoming the most popular way to deploy enterprise software. However, the shift does prompt a key question.
Is the new model better than older, licensed versions of Microsoft Office?
Office 365 Advantages
The older, licensed-based model was simple. You bought copies of Microsoft Office and that was it. You had a productivity suite . . . and nothing more.
But with Office 365, you gain an array of perks and benefits not available within older versions.
Get the Services You Need
One of the main advantages for small and medium-sized business is the potential for cost savings. With Office 365 you’ll enjoy a predictable monthly cost. The budget-friendly nature of a fixed expense is particularly nice for SMBs.
Microsoft offers a variety of plans for businesses. Options include packages based on users count and included applications. Many small business leaders find this model appealing because they can pick and choose what they want. For example, what if you need Microsoft’s applications, but you don’t need an exchange email server? With Office 365, there’s a package for that.
Microsoft’s basic plan for businesses includes all the core components of its suite – Outlook, Word, Excel, PowerPoint, OneNote, Access and Publisher. It also includes cloud-based storage and costs less than $10 per month per user. You also have the option to add several of Microsoft’s web services. This plan includes Exchange, SharePoint, Skype and more. Alternately, you can choose a plan that only includes the web services without the applications.
You select the components you need.
Microsoft rolls out updates and upgrades for the Office suite on a regular basis. Office 365 means you’ll always have access to the latest new features and tools. Gone are the days when you’d have to buy a whole new copy to avoid being stuck with an antiquated version.
Remote access is another huge benefit. You can access your documents and files via any mobile device. That gives your staff the ability to be more flexible and more productive.
Office 365 subscribers also get access to OneDrive for cloud-based storage. Currently, every Office 365 plan comes with 1 TB of storage per user.
A Solid Solution
There’s a lot to like about Office 365, and very few downsides. It’s a product that provides tremendous bang for the buck. We strongly recommend it for SMBs.
If Office 365 sounds like it would be a good fit for your business, CCS Technology is here to help. We can guide you to the right package for your organization. What’s more, we can also assist with the migration to Office 365, making sure the move is painless.
Give us a call today.